{"id":4873,"date":"2024-01-14T13:05:30","date_gmt":"2024-01-14T13:05:30","guid":{"rendered":"https:\/\/www.uk-cheapest.co.uk\/support\/?p=4873"},"modified":"2026-08-11T23:29:09","modified_gmt":"2026-08-11T22:29:09","slug":"what-are-the-5-most-popular-email-clients","status":"publish","type":"post","link":"https:\/\/www.uk-cheapest.co.uk\/support\/what-are-the-5-most-popular-email-clients\/","title":{"rendered":"Best Email Clients: Outlook, Gmail, Apple Mail and More"},"content":{"rendered":"\n<div class=\"ukc-organic-guide\">\n<section class=\"ukc-organic-hero\" aria-labelledby=\"email-client-answer\"><p class=\"ukc-organic-kicker\">Email apps and software<\/p><h2 id=\"email-client-answer\">The best email client is the one that fits your devices and workflow<\/h2><p class=\"ukc-organic-lead\"><strong>Outlook, Apple Mail, Gmail, Thunderbird and Roundcube can all work with a custom-domain mailbox.<\/strong> Choose according to device support, offline access, calendar needs, privacy preferences and how much setup you want to manage.<\/p><div class=\"ukc-organic-actions\"><a class=\"ukc-organic-button\" href=\"https:\/\/billing.uk-cheapest.co.uk\/store\/email-hosting?ukc_ref=support_email_clients&amp;ukc_cta=top\" data-ukc-organic-cta=\"top\" data-ukc-organic-destination=\"email_hosting\">Compare Business Email<\/a><a class=\"ukc-organic-text-link\" href=\"#email-client-table\">Compare five clients<\/a><\/div><div class=\"ukc-organic-facts\"><article><span>SYNC<\/span><strong>Use IMAP<\/strong><small>Keep folders consistent across devices<\/small><\/article><article><span>SEND<\/span><strong>Use SMTP<\/strong><small>Authenticate with the full email address<\/small><\/article><article><span>BROWSER<\/span><strong>Use webmail<\/strong><small>No desktop installation required<\/small><\/article><\/div><\/section>\n<nav class=\"ukc-organic-nav\" aria-label=\"On this page\"><strong>On this page<\/strong><a href=\"#client-provider\">Client or provider?<\/a><a href=\"#email-client-table\">Comparison<\/a><a href=\"#email-client-setup\">Setup<\/a><a href=\"#email-client-faq\">Questions<\/a><\/nav>\n\n<h2 id=\"client-provider\">Email client versus email provider<\/h2><p>An email provider operates the mailbox and mail servers. An email client is the app or website used to read and send messages. For example, a UKC business mailbox can be opened in Outlook, Apple Mail, Thunderbird, a compatible mobile app or Roundcube webmail.<\/p><aside class=\"ukc-organic-note\"><strong>Gmail can mean two different things.<\/strong> Gmail is an email service, while the Gmail app can also connect to some mailboxes supplied by other providers. Always use the settings for the mailbox you are adding.<\/aside>\n\n<h2 id=\"email-client-table\">Five popular email clients compared<\/h2>\n<div class=\"ukc-organic-table-wrap\" role=\"region\" aria-label=\"Popular email client comparison\" tabindex=\"0\"><table class=\"ukc-organic-table\"><thead><tr><th scope=\"col\">Client<\/th><th scope=\"col\">Good choice for<\/th><th scope=\"col\">Custom-domain mailbox<\/th><th scope=\"col\">Things to consider<\/th><\/tr><\/thead><tbody><tr><th scope=\"row\">Microsoft Outlook<\/th><td>Microsoft 365 users, calendars and business workflows<\/td><td>Supports standard IMAP and SMTP accounts<\/td><td>Features differ between classic, new, web and mobile versions<\/td><\/tr><tr><th scope=\"row\">Apple Mail<\/th><td>People using iPhone, iPad and Mac<\/td><td>Supports standard IMAP and SMTP accounts<\/td><td>Settings and troubleshooting differ slightly by operating system version<\/td><\/tr><tr><th scope=\"row\">Gmail app<\/th><td>People who prefer Google&#8217;s mobile interface<\/td><td>Can add compatible external accounts<\/td><td>Do not confuse the Gmail address service with a separately hosted mailbox<\/td><\/tr><tr><th scope=\"row\">Mozilla Thunderbird<\/th><td>A free desktop client with flexible account management<\/td><td>Supports standard IMAP, POP3 and SMTP<\/td><td>Advanced flexibility can mean more settings to understand<\/td><\/tr><tr><th scope=\"row\">Roundcube webmail<\/th><td>Opening a hosted mailbox directly in a web browser<\/td><td>Provided with compatible UKC hosted mailboxes<\/td><td>Designed mainly for mail rather than a complete office suite<\/td><\/tr><\/tbody><\/table><\/div>\n\n<h2 id=\"email-client-setup\">Settings that matter more than the client name<\/h2>\n<div class=\"ukc-organic-grid four\"><article class=\"ukc-organic-card\"><span class=\"ukc-organic-number\">1<\/span><h3>Correct server name<\/h3><p>Use the exact incoming and outgoing hostname shown for the mailbox. This helps the name match the server certificate.<\/p><\/article><article class=\"ukc-organic-card\"><span class=\"ukc-organic-number\">2<\/span><h3>Secure ports<\/h3><p>For current UKC mail services, use IMAP 993 with SSL\/TLS and SMTP 587 with STARTTLS, or SMTP 465 when implicit TLS is required.<\/p><\/article><article class=\"ukc-organic-card\"><span class=\"ukc-organic-number\">3<\/span><h3>Full username<\/h3><p>The username is normally the complete mailbox address, not only the text before the @ symbol.<\/p><\/article><article class=\"ukc-organic-card\"><span class=\"ukc-organic-number\">4<\/span><h3>SMTP authentication<\/h3><p>Enable authentication for outgoing mail and use the mailbox credentials. Never send the password to support.<\/p><\/article><\/div>\n<p><a href=\"https:\/\/www.uk-cheapest.co.uk\/support\/ports-for-imap-pop-and-smtp-email-services\/\" data-ukc-organic-cta=\"comparison\" data-ukc-organic-destination=\"email_ports_guide\">See the complete IMAP, POP3 and SMTP port guide<\/a>.<\/p>\n<h2 id=\"email-client-setup-guides\">Step-by-step setup guides<\/h2><p>Use the guide for the application and device you are configuring. Each guide explains where to enter the UKC hostname, secure ports, full username and authenticated SMTP details.<\/p><div class=\"ukc-organic-grid\"><article class=\"ukc-organic-card\"><span class=\"ukc-organic-badge\">Windows<\/span><h3>Microsoft Outlook<\/h3><p>New and classic Outlook routes, manual IMAP settings and common sending problems.<\/p><p><a href=\"https:\/\/www.uk-cheapest.co.uk\/support\/how-to-setup-email-using-microsoft-office-outlook\/\" data-ukc-organic-cta=\"setup_guide\" data-ukc-organic-destination=\"outlook_setup\">Set up Outlook<\/a><\/p><\/article><article class=\"ukc-organic-card\"><span class=\"ukc-organic-badge\">macOS<\/span><h3>Apple Mail on Mac<\/h3><p>Add Other Mail Account, review server settings and use Connection Doctor.<\/p><p><a href=\"https:\/\/www.uk-cheapest.co.uk\/support\/how-to-setup-email-using-apple-mail\/\" data-ukc-organic-cta=\"setup_guide\" data-ukc-organic-destination=\"apple_mail_setup\">Set up Apple Mail<\/a><\/p><\/article><article class=\"ukc-organic-card\"><span class=\"ukc-organic-badge\">iOS and iPadOS<\/span><h3>iPhone and iPad<\/h3><p>Current Settings path, IMAP account fields and primary SMTP server checks.<\/p><p><a href=\"https:\/\/www.uk-cheapest.co.uk\/support\/how-to-setup-email-on-your-iphone-or-ipad\/\" data-ukc-organic-cta=\"setup_guide\" data-ukc-organic-destination=\"iphone_mail_setup\">Set up iPhone or iPad<\/a><\/p><\/article><article class=\"ukc-organic-card\"><span class=\"ukc-organic-badge\">Android<\/span><h3>Gmail app<\/h3><p>Add the mailbox as Other and Personal (IMAP), without moving it to Google.<\/p><p><a href=\"https:\/\/www.uk-cheapest.co.uk\/support\/how-to-add-ukc-email-to-gmail-app-on-android\/\" data-ukc-organic-cta=\"setup_guide\" data-ukc-organic-destination=\"gmail_android_setup\">Set up Gmail app<\/a><\/p><\/article><article class=\"ukc-organic-card\"><span class=\"ukc-organic-badge\">Windows, Mac and Linux<\/span><h3>Mozilla Thunderbird<\/h3><p>Manual configuration, separate SMTP identity and saved-password checks.<\/p><p><a href=\"https:\/\/www.uk-cheapest.co.uk\/support\/how-to-setup-email-using-mozilla-thunderbird\/\" data-ukc-organic-cta=\"setup_guide\" data-ukc-organic-destination=\"thunderbird_setup\">Set up Thunderbird<\/a><\/p><\/article><\/div>\n\n<h2 id=\"email-client-faq\">Email client questions<\/h2><div class=\"ukc-organic-faq\"><details open><summary>Which email client is most popular?<\/summary><p>Market-share figures vary by measurement source, device and whether webmail is counted as a client. Choose based on compatibility and workflow rather than assuming the largest product is automatically the best fit.<\/p><\/details><details><summary>Should I use IMAP or POP3?<\/summary><p>Use IMAP when you want folders and message state to remain synchronised across devices. POP3 is more suitable for a deliberate download-oriented workflow.<\/p><\/details><details><summary>Can I use several clients with one mailbox?<\/summary><p>Yes. IMAP is designed for multi-device access, but each app must use correct secure settings and the same mailbox credentials.<\/p><\/details><details><summary>Does changing email client move my messages?<\/summary><p>Not necessarily. With IMAP, the client displays the messages held by the mailbox service. Locally stored POP3 archives may need a separate migration or export.<\/p><\/details><\/div>\n<section class=\"ukc-organic-final\" aria-labelledby=\"email-client-final\"><div><p class=\"ukc-organic-kicker\">Use your domain for professional email<\/p><h2 id=\"email-client-final\">Choose the mailbox service, then connect your preferred client<\/h2><p>UKC business email supports standard secure mail protocols and browser-based webmail.<\/p><\/div><div class=\"ukc-organic-final-actions\"><a class=\"ukc-organic-button\" href=\"https:\/\/billing.uk-cheapest.co.uk\/store\/email-hosting?ukc_ref=support_email_clients&amp;ukc_cta=final\" data-ukc-organic-cta=\"final\" data-ukc-organic-destination=\"email_hosting\">Compare Email Plans<\/a><\/div><\/section>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Email apps and software The best email client is the one that fits your devices and workflow Outlook, Apple Mail, Gmail, Thunderbird and Roundcube can all work with a custom-domain mailbox. Choose according to device support, offline access, calendar needs, privacy preferences and how much setup you want to manage. Compare Business EmailCompare five clients &#8230; <a title=\"Best Email Clients: Outlook, Gmail, Apple Mail and More\" class=\"read-more\" href=\"https:\/\/www.uk-cheapest.co.uk\/support\/what-are-the-5-most-popular-email-clients\/\" aria-label=\"Read more about Best Email Clients: Outlook, Gmail, Apple Mail and More\">Read more&#8230;<\/a><\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"generate_page_header":"","footnotes":""},"categories":[16],"tags":[],"class_list":["post-4873","post","type-post","status-publish","format-standard","hentry","category-email"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Best Email Clients: Outlook, Gmail, Apple Mail and More | UKC<\/title>\n<meta name=\"description\" content=\"Compare Outlook, Apple Mail, Gmail, Thunderbird and Roundcube, then 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