email

How do I setup email on my Android device?

So you want to setup your email on your new Android device? Don’t worry, it’s easy – we’ll have you up and running in 5 minutes. Just follow these steps…

  • Open your Android device email application
  • If you already have an email account set up, Press Menu and tap Accounts. Press Menu again and tap Add Account.
  • Type your email address and password then hit Next
  • Select IMAP to use your mail direct on the server. (Use POP if you want to permenantly download emails to your actual device rather than viewing them from the server.)

Incoming Server settings:

Username: your email address
Password: your password
IMAP server: mail.yourdomainnamehere.com
Port: 143
Security type: None
IMAP path prefix: leave blank

Outgoing server settings:

Most ISP do not allow 3rd party SMTP servers, so you will need to use that provided by your ISP, see here for more details: Find your ISP SMTP Server Name

Emails are not arriving to my Gmail.com account?

Re: Gmail email not arriving, email sent to gmail not arriving

If you are able to send email to some destinations but not to your Gmail.com and you do not get a bounce message email address then try the following:

  • Ensure that the email is no going to your Gmail.com junk folder
  • Ensure that you have an SPF record setup at the sending domain

If you are getting nothing arriving to your Gmail account and you are not getting a bounce and you have an SPF record set up then try this Google walkthrough: Google – Gmail emails not arriving

 

What do I put for both incoming and outgoing mail server?

For both incoming and outgoing mail server put mail.yourdomain.com Some ISP’s do not keep port 587 open which is required if you enter mail.yourdomain.com for your outgoing mail server.

Many ISP’s require you to use their outgoing mail server. We recommend that you contact your ISP and ask them what you should enter in the space provided for the outgoing mail server.

My email is not working I cannot send/receive emails

Are you having problems sending or receiving email using your POP based email client such as Microsoft Outlook or Windows Mail?

Before the Helpdesk can investigate further, please use the following guide to resolve 99% of all email client problems.

We know you have already performed many checks but this guide will help identify the problem faster by ironing out the most common email client configuration problems.

Verifying basic domain email functionality using Webmail

  1. Do you get the Webmail login prompt when you go to http://webmail.yourdomain.co.uk? If not, there is a problem with your domain name, nameservers or hosting account. Contact the Helpdesk immediately.
  2. Have you setup a Mailbox? If not, go to Setting up your First Mailbox
  3. Can you send and receive email using Webmail? eg. webmail.yourdomain.co.uk? If not, double check your Mailbox username and password. If you cannot login it is a problem with your Username or Password.
  4. If you can send and receive email using your Mailbox with Webmail then we now know the problem is related to your email client eg: Microsoft Outlook or Windows Mail. Investigate further below.

Incoming mail problems using your email Client

Are you having problems receiving email? If you can receive email in Webmail but not in your Email Client then we know that the problem is related to one of the following:

  1. Verify your basic Email client setup using the Windows Mail set up guide.
  2. Your incoming mail server (POP server) is incorrect. It should be in the format: mail.yourdomain.co.uk
  3. Your mailbox name is wrong. It should be in the format: prefix@yourdomain.co.uk
  4. Your mailbox password is wrong. You need to use the same password as you would for webmail.
  5. You have SSL enabled in your email client, this has to be disabled/unchecked. (see here)
  6. If you are still stuck, contact the Helpdesk providing details such as your domain name, your mailbox name, your mailbox password and a copy of your Email Client account settings page.

Outgoing mail problems using your email Client

Are you having problems sending email? If you can send email in Webmail but not in your Email Client then we know that the problem is to do with the following:

  1. Verify your basic Email client setup using the Windows Mail setup guide.
  2. Your outgoing mail server (SMTP server) is incorrect. See SMTP Server Help for best server to use.
  3. Your POP mailbox name is wrong. It should be in the format: prefix@yourdomain.co.uk
  4. Your mailbox password is wrong. You need to use the same password as you would for webmail.
  5. You have SSL enabled in your email client, this has to be disabled/unchecked. (see here)
  6. Your IP address is blocked in the Spam lists. You will see this in the error message reported by your client. Plesk contact the Helpdesk with the exact error message so we can investigate further.

If you are still stuck, contact the Helpdesk providing details such as your domain name, your mailbox name, your mailbox password and a copy of your Email Client account settings and an exact copy of your error message.

See other related guides: